Want to Host an Event in the Arena?
You are in the Right Spot! Get Started Here
All student events must complete the event request form found on in CampusGroups to start the process of getting event approval. This form is open each spring for the following year.
- Submit budget request to AIA.
- Create an Event Summary, Identify the Event Type, Rough Dates, and Anticipated attendance.
- The Arena Planning Committee meets and assess the viability of the event.
(Committee is made up of arena management, representatives from Athletics and SP&E.
- Events will be conditionally approved based on completion of submitted forms, or will be rejected due to: 1) arena availability, 2) not meeting event guidelines as outlined by the Arena Event Guidelines OR 3) space being unavailable due to a prior commitment.
- Confirmation will be sent via email from arena@bentley.edu and GA_SPE@bentley.edu.
- All requests for events should be submitted no later than May 1st. Confirmation of space being held, potential conflicts and denials for FALL events will be sent by August 1st. Due to the nature of scheduling for the varsity hockey season, some events may require more time for confirmation and event organizers will be notified if/when we need more time.
All events for Spring should be Submitted no later than Sept. 20th. Confirmation of tentative space held or denied will be sent by October 11th. Any event requests submitted after the deadline will not be approved.
Meet with SP&E and Arena Staff to review/develop the event plans as needed. Reach-out to us if you need help, that’s what we’re here for! Arena@bentley.edu, GA_SPE@bentley.edu A kickoff arena orientation meeting will be scheduled in the Fall for all confirmed events to review sample documents and get familiar with SP&E and Arena policies.
Documents that should be prepared for review include:
- Expected Run of Show
- Rough Event Outline/Ops Order
- Rough Layout/Identify a Layout from the samples that wish to be used.
- Acknowledgement of Arena Policies (Labor/Rental Costs, Permitted Materials & décor)
- Confirm final funding with AIA | Review Event Policies with SP&E | Confirm a CPB Meeting Date.